Privacy Policy

 Privacy Policy for Cobin Contractors

Effective date: 01-01-2025

Cobin Contractors Ltd (“we”, “us”, or “our”) is a UK-based construction firm. This policy explains how we collect, use, disclose, and protect personal data in connection with our services, website, and marketing activities (including LinkedIn ads and lead forms).

1. Data Controller
- Name: Cobin Contractors Ltd
- Registered in: United Kingdom
- Details: 12 Commercial Street, Shipley, BD18 3SR

2. What Personal Data We Collect
We may collect:
- Identity data: name, title, company, job role
- Contact data: postal address, email, phone number
- Project information: project name, location, description
- Financial data: payment details where necessary (invoices, receipts)
- Technical data: IP address, browser type, pages visited on our site
- Marketing data: preferences, consents, opt-out preferences
- CCTV or site access data where applicable (e.g., health and safety, access control)
- Any other information you provide to us

3. How We Collect It
- Direct interactions: forms, surveys, correspondence, site visits
- Automated technologies: cookies, analytics on our website
- Third parties: service providers, subcontractors, LinkedIn advertising data
- From publicly accessible sources where appropriate

4. How We Use Your Personal Data
- Provide and manage our construction services
- Administer contracts, invoicing, and payments
- Communicate with clients, suppliers, and applicants
- Marketing and relationship building (opt-out available)
- Improve our services, site safety, and operations
- Comply with legal obligations and resolve disputes

5. Lawful Basis for Processing (UK GDPR)
- Performance of a contract or steps necessary to prepare a contract
- Legitimate interests (e.g., marketing with opt-out, improving services)
- Consent (where you have provided it for specific purposes)
- Compliance with legal obligations and safety requirements

6. Data Sharing
- With service providers (CRM, payroll, accounting, IT, marketing tools) to run our operations
- With clients, subcontractors, and suppliers as necessary for projects
- With LinkedIn and advertising platforms for ads and analytics
- In connection with corporate transactions (merger/acquisition) or as required by law
- With your consent or at your direction

7. International Transfers
- Data transfers within the UK and to countries outside the UK may occur where services are hosted internationally. We rely on appropriate safeguards and UK data protection standards.

8. Data Retention
- We retain personal data for as long as necessary to fulfil the purposes described, including for legal, tax, or reporting obligations. Retention periods depend on data type and regulatory requirements.

9. Your Rights (UK GDPR)
You have rights including:
- Access to your personal data and information about our processing
- Rectification of inaccurate data
- Erasure (subject to legal obligations)
- Restriction of processing
- Data portability
- Objection to processing (including for direct marketing)
- Rights related to automated decision-making (where applicable)
- Withdraw consent at any time (where consent is the basis of processing)
To exercise rights, contact: [Privacy contact email/phone]

10. Cookies and Tracking
- We use cookies and similar technologies on our website to analyse usage and improve our services. You can manage cookies via your browser settings or our cookie banner (if available).

11. Data Security
- We implement appropriate technical and organisational measures to protect personal data. No method is completely secure; we aim to reduce risk to a reasonable level.

12. Children’s Privacy
- Our services are not directed to children under 16. We do not knowingly collect personal data from children.

13. Your Marketing Preferences
- You can opt out of marketing communications at any time by following the unsubscribe link in emails or contacting us.

14. Changes to This Policy
- We may update this policy. We will publish the updated policy with an effective date and notify as appropriate.

15. How to Contact Us
- Email: admin@cobin.co.uk
- Address: 12 Commercial Street, Shipley, BD18 3SR
- Phone: 07400621221

16. How to Lodge a Complaint
- You can complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/ if you believe your data rights have been breached.